Dci evv

Description: In this topic, the user will learn EVV locations functionality. EVV locations specify and record approved work locations per electronic visit verification requirements. EVV locations may be required for hourly punch entries and can be used for group services, residential and parenting programs, and day programs. EVV locations can be manually inputted or imported.*Please note: To require EVV locations at clock in and clock out, enable the setting Require EVV Locations on the service code for hourly account types.Role Required: Super User, Supervisor, EmployerPermission Required: Varies by objectManaging EVV LocationsThe most common use of EVV locations occurs on client profiles, as they are the locations that will be available when creating an hourly punch, however, EVV locations can be added to any of the following profiles:ClientEmployeeResidential ProgramDay ProgramGroup ServiceParenting ProgramCreate a Profile with EVV LocationLog in to DCISelect Home on the main menuSelect the profile type on the submenu (Client, Employee, Group Service, Residential Programs, Day Programs, or Parenting Programs)Click Actions Select Add New (profile type) (Client, Employee, Group Service, Residential Programs, Day Programs, or Parenting Programs)Complete the form wizardThe phone number will be associated with the EVV location.When using the IVR phone system to create a punch entry the system will associate the EVV location linked to the phone number.If no phone number is listed the user will be prompted to make a selection.The phone number listed on the EVV location for a client must be uniqueMust be the client's landline for EVV compliance (connected to the location)DCI does not offer phone number verification. However, if the organization has verified that the phone is a landline number, it may be marked as verified. This field is used for reporting purposes only.This list is configurable via Settings > Custom Dropdowns. Examples might include landline, mobile, apple, android, etc.This list

Will associate the EVV location linked to the phone number.If no phone number is listed the user will be prompted to make a selection.The phone number listed on the EVV location for a client must be uniqueMust be the client's landline for EVV compliance (connected to the location)DCI does not offer phone number verification. However, if the organization has verified that the phone is a landline number, it may be marked as verified. This field is used for reporting purposes only.This list is configurable via Settings > Custom Dropdowns. Examples might include landline, mobile, apple, android, etc.This list is configurable via Settings > Custom Dropdowns. Examples might include local or national carriers such as AT&T, Verizon, or T-Mobile.Active - Location will be available when entering a punchInactive - Location will be hidden when entering a punchEVV Location Name - This should be something recognizable by the employee providing servicesEVV Location Type - Residential, Commercial, or Public SpaceAddress - Enter the EVV location addressPhone Number (optional)Phone Verified - Click Yes if the phone number has been verified. Select No if it has not.Phone Type is an optional fieldPhone Carrier is an optional fieldBegin Date is a required fieldEnd Date is an optional field. If no end date is selected, the EVV location will always be available.StatusCheck the Primary checkbox if this is the location that should auto-populate on the new entry form wizard. Only one location can be primary.Click SaveThe system will verify the EVV Location is a valid address. If it is not, the error will read, “Google Maps does not recognize this Location Address.” Enter a valid address to continue. If it is a valid address, select Yes to confirm.To view the EVV location details click the EVV Locations tab on the profile details pageEdit an EVV Location for

An Existing ProfileLog in to an appropriate profileClick the desired profile type from the submenuUse filters to locate the profile and click SearchClick anywhere on the profile row to open the details pageScroll down and click the EVV Locations tabClick the desired EVV location to open the details pageClick ActionsSelect Edit EVV LocationMake the desired changesPlease note that an address cannot be changed. If the address is no longer used and a new address is needed, the EVV location should be set to Inactive and a new EVV location created.Click Save and Yes to confirmCreate a Service Code to Require EVV Locations - Hourly Account Type OnlyLog in to an appropriate profileSelect Settings from the main menu Select Funding Sources from the submenuUse filters to locate the funding source and click SearchClick ActionsClick Add New Service Code and complete the form wizardWhen the setting is enabled, employees will be required to select an EVV location at clock in and clock out for punch entries.If an EVV location is not selected, the user will receive an alert and the clock in or clock out cannot occur until the location is selected.Require EVV Locations - Select Yes in the Require EVV LocationsClick Save and Yes to confirmEdit an Existing Service Code to Require EVV Locations - Hourly Account Type OnlyLog in to an appropriate profileSelect Settings from the main menu Select Funding Sources from the submenuUse filters to locate the funding source and click SearchClick anywhere on the funding source row to open the details pageScroll down and click the Service Codes tabClick the desired service code to open the details pageClick Actions Select Edit Service CodeEdit the field Require EVV Locations - Select Yes in the Require EVV LocationsWhen the setting is enabled, employees will be required to select an EVV

EVV vendor selection.Providers may face the most pressure in this paradigm, especially if states have several MCOs, because they may have to train on and utilize many EVV systems, adopt various types of technology, and negotiate multiple vendor helplines. Integration of numerous EVV systems with payroll and scheduling systems may provide additional issues for providers. As a result of these factors, providers’ administrative costs may increase.States that currently use this model include:IowaTennessee3. The state-mandated external vendor modelThis model states a contract with a single EVV vendor to implement a single EVV solution. All MCOs (if applicable), providers, consumers, and their families must utilize the system to document services, according to the law. Because only one vendor is used, this architecture ensures state uniformity and access to all data. The state has a direct role in the EVV program’s management and monitoring, which should encourage EVV compliance. Furthermore, the state may save money by not having to establish an EVV system.States have administrative challenges in selecting and contracting with an EVV provider, as well as costs connected with system management. Individuals, their families, and providers must receive all education and training on EVV operations, including technical instruction on how to utilize the system, from the state and/or its EVV vendor and/or any outsourced contractor.States that currently use this model include:ConnecticutIllinoisKansasNevadaNew MexicoOklahomaSouth DakotaTexasWyoming4. The states-mandated in-house system modelEach state designs, runs, and controls its own EVV system in this scenario. This methodology allows the state to standardize and access data without having to combine data from several external EVV systems. Because each handles its own EVV system, the administrative load on the state is larger than in other models. Furthermore, even if the state outsources training, the state is responsible for the development and dissemination of training. This must be provided to state employees, providers, persons, and their families, including technical training on how to utilize the system.States that currently use this model include:CaliforniaMarylandMississippiNew JerseyOregonSouth Carolina5. Open vendor modelThis is a hybrid arrangement in which the state employs at least one EVV vendor. Alternatively, they can run their own EVV system while

Location at clock in and clock out for punch entries.If an EVV location is not selected, the user will receive an alert and the clock in or clock out cannot occur until the location is selected.Click Save and Yes to confirmView Punches with EVV LocationsLog in to personal profileClick Home on the main menuClick Entries on the submenuUse filters to locate the punch and click SearchThe entries tab will display all punches or will be updated with the search criteriaClick anywhere in the punch entry row to open the details pageClock in and clock out EVV locations are listed in the EVV details box on the punch details page in the EVV details sectionEVV Locations ReportsAll EVV reports contain EVV Location information for clock in and clock out locations. Report options include:EVV EntriesGeofenceEVV PhoneFOBPortal Sign Off Access EVV ReportsLog in to an appropriate profileSelect Reports from the main menu Select EVV Reports from the submenuSelect a report from the flyout menuRelated articles